Overview

Why is this important?

As part of VetPartners commitment to team member health and wellbeing, we offer an annual influenza (flu) vaccination program. This initiative aims to reduce the risk of illness, minimise workplace absenteeism, and maintain a safe and productive working environment during flu season.

Participation is voluntary – please speak to your treating medical practitioner to make sure that receiving the flu vaccination is right for you.

Whom does this apply to?

All permanent VetPartners Team Members, including part-time, full-time, and fixed-term employees, are eligible to claim reimbursement for the cost of a flu vaccination administered by a qualified medical practitioner or health professional.

How Do I Get Reimbursed

VetPartners is pleased to support team members who choose to receive a flu vaccination by offering reimbursement of up to $25 AUD for Australian team members and up to $35 NZD for New Zealand team members, in line with standard national costs.

Where possible, clinics are encouraged to organise group flu vaccinations, as this allows for more efficient processing through group reimbursements. Alternatively, individual vaccinations can also be reimbursed—just remember to obtain and keep your receipt to include with your claim.

Reimbursement procedures are slightly different depending on the Time and Attendance System used at your clinic or hospital (i.e. the system you use to clock in/out and manage leave requests). If you are unsure which system your clinic or hospital use, please ask your manager.

To ensure your claim is processed smoothly, please follow the applicable instructions outlined below.

Option 1: HumanForce Users:

Concur

  1. Reimbursements are to be processed through Concur. If you do not yet have a Concur profile set up, this can be organised by filling out a Concur Profile Setup form available on The Hub under Finance → Accounts Payable and sending the completed form to accounts.payable@vet.partners. New profiles will be set up within 48 hours.
  2. Accounts Payable will email through instructions on how to log in and access the system.
  3. Log in to Concur and create your own reimbursement report, attaching the receipt from your flu vaccination (ask for support from your manager if required).
  4. Once created, you can submit your claim form – this will go to your Regional Manager for review and approval.
  5. When the claim has been approved, the amount will be paid into your nominated bank account in the next available weekly payment run.

Option 2: Emplive Users and Support Office Team:

Staff Reimbursement Form

  1. Reimbursements are to be processed through the Accounts Payable Team by filling out the Staff Reimbursement Form, available on The Hub under Finance → Accounts Payable.
  2. Ask your manager to sign the form once it has been filled out, and send the completed form with a copy of the receipt from your flu vaccination to accounts.payable@vet.partners
  3. When the claim has been approved, the amount will be paid into your nominated bank account in the next available weekly payment run.